The O & M Committee met on Monday, 08 November 2010, at 5:00 p.m. in the Superintendent’s Office located in The Holman Center for Career and Technical Education, Pekin Community High School, City of Pekin, County of Tazewell.

Chairperson Larry Howard called the meeting to order at 4:58 p.m. Also present were Board President Joe Alesandrini, Board Members Ed Harr and Eric Hill, Superintendent Paula Davis, Business Manager Carla Schaefer, Buildings and Grounds Director Tim Bonnette, and Recording Secretary Rick White. Board Member Karen Hohimer joined the meeting at 5:10 p.m.

COMMUNICATIONS, PUBLIC COMMENTS, & PARTICIPATION

None.

ARCHITECTS’ PROPOSALS FOR FACILITY ASSESSMENT

Superintendent Davis distributed copies of support materials and referred to a sample full facility assessment of Blackhawk College provided by BLDD and sent to committee members earlier. Our architects have quoted a price of $50,000 for a full facility assessment of District 303 and another $7,500 for a health/life safety inspection for a total of $57,500 for both. A health/life safety audit alone has been quoted at $45,000. Mrs. Davis said we need to know the status of
our chillers, boilers, and other mechanical systems. For the additional $12,500 over the cost of a health/life safety audit alone, we will have information on the life expectancy of those systems. The sensible thing to do may be to complete both assessments at one time, she posited.

During committee discussion of this issue, it was pointed out that, once the assessment is in our hands, it will be up to us to refer back to it to determine when repair work should be considered. Last year we spent approximately $12,000 on chillers. It’s only prudent to determine how much longer they will last. We also have issues with our boiler system and the Stadium. A new superintendent will be employed by the District in the next few years and it will be important to have a baseline of information, supplied by professionals we trust, for her or him to consult to determine projects that should be undertaken. The $12,500 additional dollars required to complete the full assessment and health/life safety audit seems like a large initial investment, but it may save the District money in the long run in addition to supplying vital information to us and to BLDD.

Superintendent Davis said the District may have to draw upon its reserve funds to complete some projects in future. Many of our facility systems here are very old. However, once we repair the leak issue in the B/C Building corridor exterior wall, we really do not have other major repair issues to tackle at this time. Yes, we have been talking about Stadium repairs—locker room upgrades, cracks in the concrete, and leaking in concessions areas—for a decade now, but it is still serving the District well. Also, replacing more exterior wall panels in G Building will bring additional energy savings. Chairperson Howard felt it would be very helpful to have a professional evaluation document to which we could refer when asked about the need for such projects. Mrs. Davis said we may wish to cut the $5,000 charge for a database since we could create one in-house that would serve us just as well. She is confident BLDD will supply us a document in a format we can keep on our computers and from which such a database can be developed.

Chairperson Howard polled committee members regarding their desires on this issue. All favored contracting with BLDD to complete the full assessment at $57,500. It was agreed to

O & M Committee Meeting Minutes
Thursday, 08 November 2010
Page 2

bring the issue before the entire Board for action at this evening’s special meeting.

NEW BUSINESS

None.

OTHER

BLACK EXTERIOR WALL PANELS IN F BUILDING.

Member Harr inquired about the effectiveness of new exterior walls which replaced black panels in areas of F Building. The committee was informed that water is no longer coming in and it was agreed that the project has made a tremendous improvement in the aesthetics of the building. Mrs. Davis further reported that, between these new panels and the installation of new ceilings and lighting throughout the entire building, the District has realized an energy savings approaching $125,000. As we continue to replace old black panels, a different design, especially regarding windows, will be needed.

NEW ART ROOM SINKS

Business Manager Schaefer reported that our wait for the installation of new art room sinks is now in its third week. Buildings and Grounds Director Bonnette added that the plumbing is already there and two solids interceptors have been purchased for the drain due to the type of materials—especially clay—that may be disposed of when equipment is cleaned in those sinks.

THEATRE ISSUES

Mr. Bonnette and Mrs. Davis reported that there may be safety issues regarding lighting in F.M. Peterson Theatre. A list of items has also been submitted that our Theatre managers would like to have addressed.

BAND VEHICLE

Superintendent Davis informed the committee that the District is close to purchasing a big box truck for use by the Band. Such a vehicle is necessary to carry the overflow when it tows our 24-foot trailer since it cannot fit all equipment for events such as band camp.

ADJOURNMENT

The meeting was adjourned at 5:25 p.m. by Chairperson Howard.

Respectfully Submitted,

Rick White, Recording Secretary