MINUTES
PEKIN COMMUNITY HIGH SCHOOL BOARD OF EDUCATION
REGULAR MEETING
MONDAY, 26 SEPTEMBER 2011
6:30 P.M.
The Pekin Community High School Board of Education met on Monday, 26 September 2011, in the Board of Education Room located in The Holman Career and Technical Education Building of Pekin Community High School, City of Pekin, County of Tazewell.
Pledge of Allegiance to the Flag
President Joe Alesandrini requested that all stand for the Pledge of Allegiance to the Flag.
Public Hearing on the 2011-2012 Budget
At 6:29 p.m., President Alesandrini opened the public hearing on the 2011-2012 budget. With no one coming forward to speak, he declared the public hearing closed at 6:30 p.m.
Call to Order
President Alesandrini called the regular meeting of the Board of Education to order at 6:30 p.m. and noted the presence of a quorum.
Roll Call
Members present upon roll call were: Joe Alesandrini, Eric Hill, Karen Hohimer, Larry Howard, Carl Johnson, Paul O’Neal, and Ryan Wrigley.
Mr. Alesandrini noted that the following changes should be made to the agenda for this evening’s meeting.
- 5.1.1.5 Strike Volunteer Debra Barnard from the Consent Agenda; she was
approved at the 22 August 2011 Board meeting.
- 5.1.3 This number should now be designated as the retirement of Cafeteria
Staff Member Blanche Stockert.
- 5.1.4 This number should now be assigned to donations.
Approval of Minutes
President Alesandrini recommended Board approval of the minutes of the Labor/
Management Relations Committee meeting of 14 April 2011 and the regular and closed session Board meetings of 22 August 2011 as presented.
Motion by O’Neal, Second by Hohimer to Approve the Minutes of the Labor/
Management Relations Committee Meeting of 14 April 2011 and the Regular and Closed Session Board Meetings of 22 August 2011 as Presented.
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Regular Meeting
26 September 2011
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Motion passed by roll call vote: Ayes – O’Neal, Hohimer, Hill, Howard, Johnson, Wrigley, and Alesandrini. Nays – None.
Communications, Public Comments, & Participation
Board Applause
Member Wrigley congratulated the Marching Dragons for taking Grand Champion honors at Olympia recently, along with Best in Class, Best Drum Major, and Best Drum Line, as well as other honors.
Member Hill congratulated those responsible for spearheading the Blackout fundraiser which netted a total of over $15,400, all of which will be donated to Easter Seals.
Member Howard devoted his applause to an article in the Sunday, 25 September 2011, Peoria Journal Star highlighting the District’s online class, U.S. History, and other innovations that employ Blackboard technology, such as “blended” and “flipped” courses. Mr. Howard praised these attempts by our staff to provide more academic flexibility by broadening academic opportunities for students and the Journal Star for making the community aware of this work in a wonderful article. This underscores the fact that our faculty, staff, and administration are not afraid pick up the ball and run with it.
Secretary Hohimer expressed her gratitude to the PCHS staff for the wonderful atmosphere it creates to enhance the learning environment of the District. A friend moved here last summer and is pleased with their children’s transition to Pekin High. During a recent visit to the campus, they observed mature behavior on the part of the student body and saw their child’s artwork hanging outside the Principal’s Office in a display that showcased student accomplishments. They have indicated regret that they did not move to Pekin long ago.
President Alesandrini applauded and thanked the administrative team who was charged by the Board to develop a plan to increase student awareness of the consequences of making poor choices concerning alcohol and illegal drugs. Administrators met with the entire student body—a task that was undertaken in addition to their regular duties—over the course of a week to make the presentation during the fourth hour advisory period. Feedback indicates that the effort was well received.
Student Council
None.
Public Comments and Participation
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26 September 2011
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None.
Approval of Warrants
Motion by O’Neal, Second by Hohimer to Approve the August 2011 Monthly Warrants in the Amount of $2,211,687.96 as per Summary Information Found on Pages 20-21 of Agenda Support Material and in Detailed Information under Separate Cover.
Motion passed by roll call vote: Ayes – O’Neal, Hohimer, Hill, Howard, Johnson, Wrigley, and Alesandrini. Nays – None.
Mr. Alesandrini asked that Board members address any financial questions to Director of Business Operations Schaefer.
Financial Reports as of 31 August 2011
Bank Balances on Hand $23,379,935.88
District Investments – Principal $23,110,050.85
Health Care Transactions ($90,398.29)
New Business
Closed Session
President Alesandrini made the request for closed session regarding the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity; collective negotiating matters between the public body and its employees or their representatives or deliberations concerning salary schedules for one or more classes of employees; and student disciplinary cases.
Motion by Howard, Second by Hohimer to Adjourn to Closed Session.
Motion passed by roll call vote: Ayes –Howard, Hohimer, Hill, Johnson, O’Neal, Wrigley, and Alesandrini. Nays – None.
The Board adjourned to closed session in the Superintendent’s Office at 6:37 p.m. and returned to open session in the Board Room at 7:17 p.m.
Consent Agenda
Mr. Alesandrini made note of all categories contained in the Consent Agenda, adding the retirement designation, and mentioned the amount of the donation to the District’s
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26 September 2011
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JROTC Program.
Certified
Lynn Brown – Detention Supervisor effective for the 2011-2012 school year at a salary of $23.17 per hour as per contract.
Larry Davis – Early Bird/After School Drivers’ Education 2 Instructor effective for the 2011-2012 school year at a salary of $23.17 per hour as per contract.
Dione Gresham – Special Education/Science Departments effective 06 October 2011; Bachelor of Science Degree–ISU 2000; at a salary of BA, Step 8 as per contract.
Josh Gschwend – Detention Supervisor effective for the 2011-2012 school year at a salary of $23.17 per hour as per contract.
John Jacobs – Early Bird/After School Drivers’ Education 2 Instructor effective for the 2011-2012 school year at a salary of $23.17 per hour as per contract.
Joel Schmieg – Detention Supervisor effective for the 2011-2012 school year at a salary of $23.17 per hour as per contract.
Joel Steger – Credit Recovery Instructor for Session 1, 12 September-17 October 2011, of the 2011-2012 school year at a salary of $23.17 per hour as per contract.
Marshall Tucker – Early Bird/After School Drivers’ Education 2 Instructor effective for the 2011-2012 school year at a salary of $23.17 per hour as per contract.
Substitute Certified
Heather Carnahan – Substitute for any department at a salary of $16.00 per class period as per contract.
Joel Lauritzen – Substitute for any department at a salary of $16.00 per class period as per contract.
Support
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26 September 2011
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Patty Hall – Study Hall Supervisor effective 22 August 2011 at a salary of Category I, Step 0 as per contract.
Theresa Mankowski – Personal Assistant for the Special Education Department effective 19 September 2011 at a salary of Category II, Step 0 as per contract.
Differentials
Mike Czajkowski – Assistant Boys Cross Country Coach and Assistant Girls Track Coach beginning with the 2011-2012 school year at salaries of 08 percent and 12 percent differential respectively as per contract.
Volunteers
Holly Conlin – Volunteer Coach for the Girls Tennis Program effective for the 2011-2012 school year.
Elizabeth McIntyre – Volunteer for the Marching Band Program effective 16 September 2011.
Joanna Mingus – Volunteer for the Band Program effective 16 September 2011.
TJ Mingus – Volunteer for the Band Program effective 16 September 2011.
Heidi Smith – Volunteer for the Show Choir Program effective 16 September 2011.
Kurt Smith – Volunteer for the Show Choir Program effective 16 September 2011.
Michele Cleeton – Assistant Softball Coach effective 28 August 2011.
Ashley Larmore – Flag and Rifle Sponsor effective 18 August 2011.
Megan Taylor – Special Education/Science Department Teacher effective 23 September 2011.
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Regular Meeting
26 September 2011
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NRA Foundation, Inc. – Donation of $5,940.00 to the PCHS JROTC Program for Upgrade air rifle team equipment.
Motion by Howard, Second by Hohimer to Approve Consent Agenda Items 5.1.1-5.1.3 as Presented.
Motion passed by roll call vote: Ayes – Howard, Hohimer, Hill, Johnson, O’Neal, Wrigley, and Alesandrini. Nays – None.
Student Discipline
Motion by O’Neal, Second by Howard to Expel Student 11-01-12 for the Remainder of the 2011-2012 School Year, Eligible to Return to PCHS for Summer School 2012 and/or the Fall Semester of the 2012-2013 School Year, for Reasons of Gross Misconduct.
Motion Passed by Roll Call Vote: Ayes – O’Neal, Howard, Hill, Hohimer, Johnson, Wrigley, and Alesandrini. Nays – None.
Tentative 2011-2012 Budget
Director of Business Operations Schaefer reminded the Board that she had presented the District’s tentative 2011-2012 budget at the regular Board meeting last month. Cash balances as of Thursday, 22 September 2011, are included in agenda support for this evening’s meeting. There was a last-minute change in the Education Fund this morning so that amount should show a deficit of $666,393, changing the total deficit to $2,136,465. The net effect amounts to approximately $100,000 more than she presented in August, mainly due to salary increases because of lane changes of which her office was notified in September, equipment alterations for Buildings and Grounds which amounted to about $15,000, and additional retiree payoffs and life insurance issues. President Alesandrini asked that the Board keep in mind that this budget’s deficit is mitigated by last year’s surplus of an almost equal amount.
Motion by Hohimer, Second by Howard to Approve the 2011-2012 Budget as Presented.
Motion Passed by Roll Call Vote: Ayes – Hohimer, Howard, Hill, Johnson, O’Neal, Wrigley, and Alesandrini. Nays – None.
President Alesandrini asked all Board Members to sign the budget before leaving this evening.
Administrator Salary Compensation Report
Mrs. Schaefer reported that the State of Illinois requires that each school district post on its Internet website, by 01 October 2011, an itemized salary compensation report for
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every employee in the district holding an administrative certificate and working in that capacity, including the superintendent. The report shall include without limitation base salary, bonuses, pension contributions, retirement increases, the cost of health and life
insurance, paid sick and vacation day payouts, annuities, and any other form of compensation or income paid on behalf of the employee.
Motion by Howard, Second by Wrigley to Approve Pekin Community High School District 303’s Administrator Salary Compensation Report for Fiscal Year 2012 as Presented.
Motion Passed by Roll Call Vote: Ayes – Howard, Wrigley, Hill, Hohimer, Johnson, O’Neal, and Alesandrini. Nays – None.
Inspection and Service Agreement with ECSi
Director of Business Operations Schaefer informed the Board that the District’s proposed contract with Environmental Control Solutions, Inc. to inspect and service our automated logic system would begin in October 2011 and run for one year at a cost of $1,408 per inspection, or $16, 896 for the year. The entire system is now available online, allowing Buildings and Grounds Director Tim Bonnette to monitor temperatures and other items from home or wherever he may be. The agreement is new, but not the system it covers.
Motion by Wrigley, Second by Hohimer to Approve ECSi’s Inspection and Service Agreement with the District, 01 October 2011-01 October 2012, in the Amount of $16,896.00 as Presented.
Motion Passed by Roll Call Vote: Ayes – Wrigley, Hohimer, Hill, Howard, Johnson, O’Neal, and Alesandrini. Nays – None.
Service and Inspection Agreement with Ruyle
Mrs. Schaefer reported that Ruyle Mechanical Services, Inc., whose services the District uses extensively, has offered a contract to us with a reduced hourly rate of approximately $106, down almost $10 per hour. Ruyle will credit the District if all 192 hours proposed in the document are not used, but any hours over this amount will be billed at the regular rate. She has little doubt that all hours will be utilized, but that will be monitored over the course of the contract to determine if adjustments need to be made. The District has spent an average of $63,000 per year with Ruyle over the past nine years. This agreement, for a total amount of $20,520.96, will also extend from 01 October 2011 to 01 October 2012.
Motion by O’Neal, Second by Howard to Approve Ruyle’s Service and Inspection Agreement with the District, 01 October 2011-01 October 2012, in the Amount of $20,520.96 as Presented.
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Motion Passed by Roll Call Vote: Ayes – O’Neal, Howard, Hill, Hohimer, Johnson, Wrigley, and Alesandrini. Nays – None.
2011 Summer School Graduates
Assistant Superintendent Ruwe noted that the list of Summer School graduates has usually been longer in the past, but many seniors took advantage of the special Summer School program which allowed them to complete work by 30 June 2011 and therefore be included on the list of May graduates approved by the Board at its 25 July 2011 meeting.
Motion by Hohimer, Second by Howard to Make the Names of the 2011 Summer School Graduates a Matter of Record as Presented.
Motion Passed by Roll Call Vote: Ayes – Hohimer, Howard, Hill, Johnson, O’Neal, Wrigley, and Alesandrini. Nays – None.
Application for Recognition of Schools
Superintendent Davis reported that submitting the Application for Recognition of Schools to the State Board of Education is an annual process to document the District’s compliance with mandated guidelines. We also submit a list of paraprofessionals employed by the District.
Motion by Hill, Second by Hohimer to Submit the 2011-2012 Application for Recognition of Schools as Presented.
Motion Passed by Roll Call Vote: Ayes – Hill, Hohimer, Howard, Johnson, O’Neal, Wrigley, and Alesandrini. Nays – None.
2012 CloseUp Trip
Mrs. Davis informed the Board that the Social Studies Department has once again submitted its request to participate in the CloseUp Program from the 25th through the 30th of March 2012 which will not interfere with spring break. Juniors and seniors may apply to attend; typically six to ten are selected. A donation from the Dirksen Center will be supplemented by fundraising activities. Christina Kienitz will serve as advisor for this trip.
Motion by Wrigley, Second by Hohimer to Approve the CloseUp Trip to Washington, D.C., for the Week of 25-30 March 2012.
Motion Passed by Roll Call Vote: Ayes – Wrigley, Hohimer, Hill, Howard, Johnson, O’Neal, and Alesandrini. Nays – None.
Use of PCHS Facilities as a Joint Information Center
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The Public Information Officer Committee, part of Homeland Security Region 10 headquartered in Peoria, is requesting permission to renew its agreement with the District to use facilities at PCHS as a backup site for a Joint Information Center (JIC) which notifies both media and the public when a disaster occurs and provides instructions to the public as a result of such a disaster, reported Mrs. Davis. The Pekin Public Library is still to be the primary JIC in our area. Use of our facilities would probably start with the Holman Building, speculated Mrs. Davis, but the potential exists for their need to use the entire complex if, for instance, housing of emergency workers is necessary. The Board will be granting approval for use of all District facilities if it approves the motion.
Motion by O’Neal, Second by Howard to Renew the District’s Agreement with the Local Public Information Officer Committee of Homeland Security Region 10, Allowing It to Use Facilities at PCHS as a Backup Site for a Joint Information Center, as Presented.
Motion Passed by Roll Call Vote: Ayes – O’Neal, Howard, Hill, Hohimer, Johnson, Wrigley, and Alesandrini. Nays – None.
Agreement for Professional Services
Mrs. Davis reported that the Student Achievement Committee gave its approval to participate in Instructional Practices Inventory training. Several members volunteered for the program which prepares participants to observe and document the level of student engagement in their colleagues’ classrooms. Engagement is a key indicator of achievement, she noted. Data collected through walkthroughs done quarterly by SAC faculty members—not administrators—will be analyzed to determine the need for staff development, if any, to boost student engagement. One SAC member who has already completed several classroom visits for this purpose informed the committee that she learned a great deal from the experience. The agreement calls for the training of ten staff members.
Motion by Howard, Second by Wrigley to Approve the Agreement between the District and Drs. John Closen, Lloyd Kilmer, and Jerry Valentine for an IPI Level One Workshop for a Cost Not to Exceed $2,500.00 Plus Expenses as Presented.
Motion Passed by Roll Call Vote: Ayes – Howard, Wrigley, Hill, Hohimer, Johnson, O’Neal, and Alesandrini. Nays – None.
Reports
Policy Committee
None.
O & M Committee
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Chairperson Howard reported that the O & M Committee had not met since the last regular Board meeting but he wished to share information on two items. A repair kit for the chilled water pipe gasket for B/C Building is on backorder. Compaction tests have been completed on the soil in the trench adjacent to the building and once the repair kit is installed, blacktop can be applied and the leak repair project completed. As an update regarding the F and B Building exterior wall panels, an independent evaluator was called in last week to conduct a water test with two representatives from JMC Glass; Joe Venovich, the general contractor for the project; a representative from the manufacturer of the window/panel system; Lee Gerrietts and Bruce Maxey from BLDD Architects; and Buildings and Grounds Director Bonnette and Superintendent Davis present. Several panel sections were tested but the process was halted when it became obvious that water was leaking through in several areas. Once a report from the evaluator is received, a meeting will be scheduled with BLDD and Mr. Venovich to determine a course of action. Mr. Howard will keep the Board apprised of developments.
Labor/Management Relations Committee
Superintendent Davis informed the Board that the Labor/Management Relations Committee considered Illinois Senate Bill 7 at its 08 September 2011 meeting. This legislation changes the teacher evaluation system in the State as well as the way in which staff can be RIFed. Rules and regulations have not been released yet, placing related training in limbo, but Mrs. Davis feels the need for staff and administration to work together on this issue, probably through LMRC, as it progresses toward implementation.
Student Achievement Committee
One of the topics discussed by the Student Achievement Committee at its 22 September 2011 meeting was the use of collaborative group projects in classes and the need to ensure that grading practices are in line with expectations so that one student does not unfairly shoulder the load of others in the group.
Sixth-Day Enrollment
Referring to agenda support for this item found on pages 43 and 44, Mrs. Davis reported that overall enrollment on the sixth day of classes this year was up by 37 students over last year. She speculated that the District will continue to see fluctuations in this figure and explained that the nineteen TMH students counted in the total are Life Skills students taught in the District.
School Report Card
Mrs. Davis distributed copies of the official 2011 Illinois District Report Card for Pekin Community High School District 303 and highlighted several items from it. The
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District’s dropout rate remained stable at 3.4 percent and its mobility rate inched up a little to 8.4 percent. Our graduation rate at 83.1 percent includes only those who graduate in four years; thus, Life Skills students who can legally remain in the District until their 22nd birthday cannot be counted. This is but one inconsistency in the State system. The District must also pay tuition for students with IEPs who turn fifteen years old, even though they still attend school in one of our feeder districts. They become part of the freshman class even though they’re taking no classes here yet. While we are not satisfied with our graduation rate, if we were allowed to count students who take over four years to complete requirements, the rate would climb to well over 90 percent. Mrs. Davis will also investigate the reason why the District is marked as failing to meet Safe Harbor for economically disadvantaged students in both reading and mathematics when clearly the percentage that met or exceeded standards is higher than the Safe Harbor targets in both subject areas for those students.
Mrs. Davis asked Administrative Assistant Danielle Owens to review EPAS data found on pages 45 and 46 of agenda support materials. Mrs. Owens noted that this had been prepared before the District’s Report Card was issued by the State, but information contained therein is now official. Huge strides forward were demonstrated by those taking the PSAE last spring—the Class of 2012. Its performance on the PSAE assessment, a combination of the ACT test and Work Keys, yielded the highest percentage of meets/exceeds students in the past four years. The Class has made significant advances since its freshman year in all four subject areas tested—math, writing, reading, and science—with an average ten percent increase over its sophomore year in percentages of students meeting or exceeding across the board. Progress in writing is particularly impressive. There PSAE results show a sixteen percent jump. Mrs. Owens reminded the Board that the 2011 meets/exceeds benchmark for making adequate yearly progress (AYP) was 85 percent. Next year it climbs to 92.5 percent.
Turning to the ACT portion of PSAE, the Class again showed significant growth in the percentage of students who met or exceeded standards in each of the subject areas, increasing an average of eleven percent across all four since taking the Plan test as sophomores. Math leapt an impressive 15 percent. Thirty-one percent of students taking the ACT last spring met or exceeded benchmarks in three or more areas, and 21 percent did so in all four subject areas.
Several factors can be posited for the improvement shown by the Class of 2012, commented Mrs. Owens. Our excellent, hard-working staff is one. The skills of the students themselves in this cohort is certainly another. The District’s Core Curriculum Enrichment Program, which targets juniors who have scored in the 16-19 range for supplemental instruction in reading and math, was offered the entire year for this Class. Also, a tremendous amount of time was spent training students and staff about PSAE and its importance. Changes were made to the testing schedule as well, with freshmen, sophomores, and juniors all tested at the same time in April. Too, the District has held an Academic Awards Assembly for two years running to recognize those students who met or exceeded benchmarks on EPAS assessments—eighth- and ninth-grade Explore, tenth
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grade Plan, and eleventh-grade PSAE. A graph showing the Class of 2012’s meets/
exceeds percentages on all EPAS tests points to the need to focus on improving growth from year to year. Still, the overall news is good indeed regarding student achievement at Pekin High.
President Alesandrini referred Board Members to Superintendent Davis should they have questions about the District’s 2011 Report Card.
Future Agenda Items
Targeting Achievement through Governance (TAG) Program
Referring Members to the handout they had received earlier this evening regarding the Targeting Achievement through Governance, or TAG, Program, Superintendent Davis said she would like the Board to consider participating in this training opportunity. Each of the program’s two phases would take approximately eighteen months and from 20 to 26 hours to complete. There would be no cost to the District. She fully realizes that the time commitment required may be an issue this year with contract negotiations and Board review of an extensive health life safety document on the docket. She asked Members with comments or questions to email her or to contact President Alesandrini. She will approach the Illinois Association of School Boards if an interest is expressed.
President Alesandrini added that leadership points will be awarded to those who complete the program. The IASB is reimbursed by the State of Illinois for training, which would be conducted locally. Member Howard said the District has had Master Board Members in the past and he would love to see a Master Board here. Mr. Alesandrini drew attention once again to the time commitment required. He knows of boards that have undergone training and have found it well worth the effort. Others have started the process only to find members drop out one after another. If Members wish to participate as a Board, they will have to commit to seven training sessions for Phase One. It is an outstanding program, but Members are volunteering a considerable amount of time to fulfill their responsibilities as it is.
Announcements by the President
- President Alesandrini said the IASB is excited to promote its Central Illinois Valley Division Fall Dinner Meeting, “An Evening with Caterpillar Inc.,” which will feature keynote speaker Ed Rapp, Group President and CFO of Caterpillar. The meeting is scheduled for Wednesday, 19 October 2011, at Cat’s Edwards Demonstration & Learning Center in Edwards, Illinois. Registration will begin at 5:30 p.m., dinner at 6:00, and the business meeting at 6:45 p.m. RSVPs should be directed to Rick White by Wednesday, 12 October 2011, as should inquiries about directions to the venue.
- Mr. Alesandrini reviewed festivities for Homecoming 2011:
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- Spirit Week, Monday-Friday, 26-30 September.
- Powderpuff Game, Thursday, 29 September, 6:00 p.m., Stadium.
- Class Games, Thursday, 29 September, 7:00 p.m., Stadium.
- Bonfire, Thursday, 29 September, approximately 8:00 p.m., Diamond No. 5.
- Parade, Friday, 30 September, 5:30 p.m., James Field to Stadium.
- Game—Pekin v. Metamora, Friday, 30 September, 5:00 p.m. freshman/
7:30 p.m. varsity, Stadium.
- Dance, Saturday, 01 October, 7:00-10:00 p.m., Cafeteria.
- Copies of the IASB’s “Report to the Membership” were included in agenda packets last week, Mr. Alesandrini stated. Information contained therein pertains to the Delegate Assembly to be held Saturday, 19 November 2011, at the Triple I Convention in Chicago. Those who would like to be a delegate to the Assembly should contact President Alesandrini, although he will be there voting as the Board’s representative. The candidate for IASB vice president is a Pekin High graduate, so the organization could one day have another Pekin High alum as its president, Mr. Alesandrini added.
- He also announced that the next regular meeting of the Board of Education is scheduled for Monday, 24 October 2011, at 6:30 p.m.
Adjournment
Hearing no objections, President Alesandrini declared this regular Board meeting adjourned at 8:02 p.m.
______________________________ ______________________________
Joe Alesandrini, Board President Karen Hohimer, Board Secretary |
